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Thomas Frank Study Tips, 7 Quick Productivity Tips for Getting Work Done Faster

7 Quick Productivity Tips for Getting Work Done Faster

- Today I'm gonna share seven quick general workflow tips

that I use to boost my productivity on a daily basis,

and the commonality between all of these workflow tips

is that they are focused on shaving time

off of repeated processes.

These are things that I do every single day,

often multiple times a day.

Now, none of these tips are

specific to any one job or profession.

None of them are even specific

to any one computer application,

though most of them do target things

that happen within your computer.

- In the computer?

- So if the work that you do

happens on the computer,

then this video is primarily for you.

Though, with one of these tips,

we are going to venture out into the real world.

Alright, let's get into it.

Tip number one: use text expansion

to bind long strings of text

that you have to type often to small keywords.

For example, I'm using a program called Auto Hotkey on my PC

to bind my home address

to the keyword HADR.

Now at least on Windows,

Auto Hotkey is probably the best way to do this.

Number one, it is absolutely free

and number two, it is incredibly powerful.

It has a lot more it can do

besides just text expansion.

On the Mac side, I use a program called aText,

which is about five bucks, it's not free,

but it does have a lot of customization options

and it's really easy to use,

and if you want to do this on Android or iOS,

there are text expansion options

for both of those platforms as well,

and I'll have some links in the description below

if you're interested in that.

Tip number two, start using your computer's

quick access areas more often.

Whether you're on Mac or PC,

the file explorer program

that comes stock with your computer

has a little sidebar where you can put shortcuts

to the folders that you use most often.

For my workflow, I keep persistent links to Google Drive,

to a lot of my businesses folders

and to the folder where screenshots

are automatically saved on my computer.

And in addition to all those photos,

I also keep temporary shortcuts

to all the videos that I'm working on until they're done.

Tip number three, spend some time

learning the keyboard shortcuts

for the programs that you use most often.

Back when I was in college,

I spent a lot of time learning the keyboard shortcuts

for Evernote, which made me a much faster note taker,

and in recent years,

I spent a lot of time learning the ones for Photoshop,

After Effects and Premiere,

all of which make my video editing process

a lot more efficient.

Now in addition to the specific programs

that you use for your work,

be it Logic Pro or be it Blender or whatever it is,

I would also suggest going and learning

the shortcuts for your email program,

because simply learning that in Gmail at least,

hitting E can archive a message,

hitting # can delete a message.

These can make your email processing time a lot shorter.

And one good thing to note

is that for most popular programs,

there are cheat sheets out there that you can find

for the most important keyboard shortcuts.

Though, if you do use a really complex program

like Logic or like After Effects,

I would also recommend having a personal reference

to keyboard shortcuts that you use most often.

And on the off-chance that keyboard shortcuts

are actually interesting to you,

then you can go even further down the rabbit hole

and start learning about the wide world of macros.

These are buttons on your keyboard

or sometimes on external devices

that you can program to do

basically whatever you want,

and if you want your head to spin, in a good way,

then a good place to start

would be any of Taran Van Hemert's videos

on keyboard macros over at the Linux Tech Tips channel.

Alright, so we are now onto tip number four,

and for this tip, we are going to

briefly venture out of the computer

and into the real world,

because I'm going to suggest

that you put any of your commonly used physical tools

within arms reach of your workspace.

Now, to do this for myself,

I'm using a swivel drawer

that screws into the bottom of my desk,

and I did just discover

there is now a clamp on version,

so that's even more accessible.

But within mine, I've got scissors,

I've got SD cards,

in case I need more camera memory space,

I've got a little pin for resetting different devices,

I've got a box cutter,

pens, pencils, highlighters, sticky notes,

all kinds of stuff that I find myself

frequently reaching for.

Tip number five, use a launcher tool.

A launcher tool is a little utility on your computer

that essentially lets you hit

a very quick key combination

that brings up a little window where you can type,

and then let's you easily launch websites,

programs, files, all kinds of other stuff.

Now, the best launcher tool that exists

in the entire world is called Alfred,

and it is unfortunately Mac only.

But by hitting CMD and Space on my Mac,

I can bring up this nice little typing window

that lets me launch any website, any folder I want,

and do lots of other things,

ranging from really simple stuff,

like doing calculations,

to lots of complex and really deep user-generated workflows,

like this one, which deeply links into my

password manager, Dashlane,

and let's me find a password or username

without having to actually

go over to the application

and search using it's window.

Now unfortunately, nothing quite as good as Alfred exists

on Windows, but there is an opensource program

called Wox, which is free,

and does a lot of what Alfred does,

except for some of that really complex workflow stuff.

Tip number six, I guess I need a second hand this time.

Use a clipboard manager.

Now whether you're using a Mac or a PC,

your computer has a clipboard

where you can copy text or copy images

and then paste them elsewhere.

The problem is that computers, by default,

only remember the very last thing that you copied.

So if you copied something a while ago

and then you copied something later on,

that thing you copied first,

it's just gone.

And I don't know about you,

but I want my clipboard

to remember more than just one thing,

and it can with a clipboard manager.

Now on Windows, the absolute best one that I found

is called Clipboard Help+Spell,

and you can do a lot more

than just saving your clipboard history.

You can have favorites,

it can do all kinds of different stuff.

And on the Mac side,

there are tons of dedicated clipboard managers as well,

but wouldn't you know it?

Alfred also has a built-in clipboard manager.

I just love Alfred.

So use that, unless you really, really want

something dedicated for some reason.

That brings us to our final tip in the video,

lucky number seven.

Try using virtual desktops.

So, here's the thing:

I love using dual monitors,

but not everyone can afford a second monitor

and not everyone has the space for a second monitor,

even if they do have the money to buy one.

But if you find yourself in either of those situations,

you don't have to have

tons of things crowding up your desktop all the time,

because all major OS platforms,

Windows, Mac and Linux,

have virtual desktops,

which basically means you can switch from one desktop

to another, really, really easily.

You can put different programs on different desktops.

So for me, when I'm working at a coffee shop from a Mac,

I don't have a big monitor like this behind me,

I like to put my email, my Spotify,

my password manager on my second desktop,

that way my first desktop

can be completely dedicated to my browser.

Additionally, on the Mac,

when you full-screen an app,

it gives its own virtual desktop,

and I often use that when I'm writing in Evernote

or in Typora.

So to do a quick recap here,

number one, use text expansion

to bind long strings of text

that you often have to type to very short keywords.

Two, start using your computer's quick access area

to create shortcuts to common folders.

Three, learn the keyboard shortcuts

for the apps that you use most often.

Four, find a way to put commonly used tools

within arms reach of your workspace.

Maybe use a swivel drawer.

Five, use a launcher tool like Alfred or Wox.

Six, start using a clipboard manager.

And finally, number seven,

clean up your desktop

by using multiple virtual desktops.

Now, starting to use any one of these seven tips

can definitely make a marginal improvement

to your workflow on a day-to-day basis.

But if you also want to make sure

that the foundations of your productivity

are solid ones, then you may also want to go and take

my productivity systems course over on Skillshare.

In less than an hour,

this course will guide you through the process

of properly setting up your task manager,

your calendar, your file organization system and more.

And along the way,

you'll also learn how to make sure

these systems stay organized over the longterm.

And since this course is on Skillshare,

you can actually go and take it for free

by being one of the first 500 people

to use the link in the description down below

to sign up for a two month free trial.

Once you've got that,

you'll also have access more than 27,000

other courses on Skillshare

that can help you boost your skills in graphic design,

in video production, in marketing,

and many, many other areas.

Including an area that I'm personally

interested in right now,

which is music production.

And if you have the same interest,

then I also recommend you check out Young Guru's course

on mixing music or dig into Martin Svensson's

14-hour mega-course on editing with Logic Pro.

A premium membership on Skillshare is super affordable,

less than 10 bucks a month,

and like I said earlier,

if you're one of the first 500 people

to use that link in the description below to sign up,

you're also gonna get a two month,

unlimited free trial of their service.

Big thanks to Skillshare for sponsoring this video

and being a big supporter of my channel.

And as always guys, thank you so much for watching.

If you enjoyed this video,

hit that like button,

get subscribed for new videos every single week

and maybe click right there

to get a free copy of my book

on how to earn better grades.

You can also check out one more video

on this channel right here,

and if you haven't checked out my podcast yet,

you might want to check it out right here,

especially because in a couple of days,

we have an entire episode coming out

all about how to improve your workspace.

You're gonna wanna keep your eyes peeled for that.

Thanks once again for listening,

and as always, I will see you in the next video.

7 Quick Productivity Tips for Getting Work Done Faster 7 schnelle Produktivitäts-Tipps, um Arbeit schneller zu erledigen 7 consejos rápidos de productividad para trabajar más rápido 7 conseils de productivité rapides pour accélérer le travail 7 dicas rápidas de produtividade para trabalhar mais rapidamente 7 snabba produktivitetstips för att få jobbet gjort snabbare İşlerinizi Daha Hızlı Yapmak için 7 Hızlı Üretkenlik İpucu 更快完成工作的 7 个快速生产力技巧 7 條快速提高工作效率的技巧,可讓您更快地完成工作

- Today I'm gonna share seven quick general workflow tips

that I use to boost my productivity on a daily basis, que eu uso para aumentar minha produtividade diariamente,

and the commonality between all of these workflow tips

is that they are focused on shaving time

off of repeated processes.

These are things that I do every single day,

often multiple times a day.

Now, none of these tips are

specific to any one job or profession.

None of them are even specific

to any one computer application,

though most of them do target things

that happen within your computer.

- In the computer?

- So if the work that you do

happens on the computer,

then this video is primarily for you.

Though, with one of these tips,

we are going to venture out into the real world.

Alright, let's get into it.

Tip number one: use text expansion

to bind long strings of text

that you have to type often to small keywords.

For example, I'm using a program called Auto Hotkey on my PC

to bind my home address

to the keyword HADR.

Now at least on Windows,

Auto Hotkey is probably the best way to do this.

Number one, it is absolutely free

and number two, it is incredibly powerful.

It has a lot more it can do

besides just text expansion.

On the Mac side, I use a program called aText,

which is about five bucks, it's not free,

but it does have a lot of customization options

and it's really easy to use,

and if you want to do this on Android or iOS,

there are text expansion options

for both of those platforms as well,

and I'll have some links in the description below

if you're interested in that.

Tip number two, start using your computer's

quick access areas more often.

Whether you're on Mac or PC,

the file explorer program

that comes stock with your computer

has a little sidebar where you can put shortcuts

to the folders that you use most often.

For my workflow, I keep persistent links to Google Drive,

to a lot of my businesses folders

and to the folder where screenshots

are automatically saved on my computer.

And in addition to all those photos,

I also keep temporary shortcuts

to all the videos that I'm working on until they're done.

Tip number three, spend some time

learning the keyboard shortcuts

for the programs that you use most often.

Back when I was in college,

I spent a lot of time learning the keyboard shortcuts

for Evernote, which made me a much faster note taker,

and in recent years,

I spent a lot of time learning the ones for Photoshop,

After Effects and Premiere,

all of which make my video editing process

a lot more efficient.

Now in addition to the specific programs

that you use for your work,

be it Logic Pro or be it Blender or whatever it is,

I would also suggest going and learning

the shortcuts for your email program,

because simply learning that in Gmail at least,

hitting E can archive a message,

hitting # can delete a message.

These can make your email processing time a lot shorter.

And one good thing to note

is that for most popular programs,

there are cheat sheets out there that you can find

for the most important keyboard shortcuts.

Though, if you do use a really complex program

like Logic or like After Effects,

I would also recommend having a personal reference

to keyboard shortcuts that you use most often.

And on the off-chance that keyboard shortcuts

are actually interesting to you,

then you can go even further down the rabbit hole

and start learning about the wide world of macros.

These are buttons on your keyboard

or sometimes on external devices

that you can program to do

basically whatever you want,

and if you want your head to spin, in a good way,

then a good place to start

would be any of Taran Van Hemert's videos

on keyboard macros over at the Linux Tech Tips channel.

Alright, so we are now onto tip number four,

and for this tip, we are going to

briefly venture out of the computer

and into the real world,

because I'm going to suggest

that you put any of your commonly used physical tools

within arms reach of your workspace.

Now, to do this for myself,

I'm using a swivel drawer

that screws into the bottom of my desk,

and I did just discover

there is now a clamp on version,

so that's even more accessible.

But within mine, I've got scissors,

I've got SD cards,

in case I need more camera memory space,

I've got a little pin for resetting different devices,

I've got a box cutter,

pens, pencils, highlighters, sticky notes,

all kinds of stuff that I find myself

frequently reaching for.

Tip number five, use a launcher tool.

A launcher tool is a little utility on your computer

that essentially lets you hit

a very quick key combination

that brings up a little window where you can type,

and then let's you easily launch websites,

programs, files, all kinds of other stuff.

Now, the best launcher tool that exists

in the entire world is called Alfred,

and it is unfortunately Mac only.

But by hitting CMD and Space on my Mac,

I can bring up this nice little typing window

that lets me launch any website, any folder I want,

and do lots of other things,

ranging from really simple stuff,

like doing calculations,

to lots of complex and really deep user-generated workflows,

like this one, which deeply links into my

password manager, Dashlane,

and let's me find a password or username

without having to actually

go over to the application

and search using it's window.

Now unfortunately, nothing quite as good as Alfred exists

on Windows, but there is an opensource program

called Wox, which is free,

and does a lot of what Alfred does,

except for some of that really complex workflow stuff.

Tip number six, I guess I need a second hand this time.

Use a clipboard manager.

Now whether you're using a Mac or a PC,

your computer has a clipboard

where you can copy text or copy images

and then paste them elsewhere.

The problem is that computers, by default,

only remember the very last thing that you copied.

So if you copied something a while ago

and then you copied something later on,

that thing you copied first,

it's just gone.

And I don't know about you,

but I want my clipboard

to remember more than just one thing,

and it can with a clipboard manager.

Now on Windows, the absolute best one that I found

is called Clipboard Help+Spell,

and you can do a lot more

than just saving your clipboard history.

You can have favorites,

it can do all kinds of different stuff.

And on the Mac side,

there are tons of dedicated clipboard managers as well,

but wouldn't you know it?

Alfred also has a built-in clipboard manager.

I just love Alfred.

So use that, unless you really, really want

something dedicated for some reason.

That brings us to our final tip in the video,

lucky number seven.

Try using virtual desktops.

So, here's the thing:

I love using dual monitors,

but not everyone can afford a second monitor

and not everyone has the space for a second monitor,

even if they do have the money to buy one.

But if you find yourself in either of those situations,

you don't have to have

tons of things crowding up your desktop all the time,

because all major OS platforms,

Windows, Mac and Linux,

have virtual desktops,

which basically means you can switch from one desktop

to another, really, really easily.

You can put different programs on different desktops.

So for me, when I'm working at a coffee shop from a Mac,

I don't have a big monitor like this behind me,

I like to put my email, my Spotify,

my password manager on my second desktop,

that way my first desktop

can be completely dedicated to my browser.

Additionally, on the Mac,

when you full-screen an app,

it gives its own virtual desktop,

and I often use that when I'm writing in Evernote

or in Typora.

So to do a quick recap here,

number one, use text expansion

to bind long strings of text

that you often have to type to very short keywords.

Two, start using your computer's quick access area

to create shortcuts to common folders.

Three, learn the keyboard shortcuts

for the apps that you use most often.

Four, find a way to put commonly used tools

within arms reach of your workspace.

Maybe use a swivel drawer.

Five, use a launcher tool like Alfred or Wox.

Six, start using a clipboard manager.

And finally, number seven,

clean up your desktop

by using multiple virtual desktops.

Now, starting to use any one of these seven tips

can definitely make a marginal improvement

to your workflow on a day-to-day basis.

But if you also want to make sure

that the foundations of your productivity

are solid ones, then you may also want to go and take

my productivity systems course over on Skillshare.

In less than an hour,

this course will guide you through the process

of properly setting up your task manager,

your calendar, your file organization system and more.

And along the way,

you'll also learn how to make sure

these systems stay organized over the longterm.

And since this course is on Skillshare,

you can actually go and take it for free

by being one of the first 500 people

to use the link in the description down below

to sign up for a two month free trial.

Once you've got that,

you'll also have access more than 27,000

other courses on Skillshare

that can help you boost your skills in graphic design,

in video production, in marketing,

and many, many other areas.

Including an area that I'm personally

interested in right now,

which is music production.

And if you have the same interest,

then I also recommend you check out Young Guru's course

on mixing music or dig into Martin Svensson's

14-hour mega-course on editing with Logic Pro.

A premium membership on Skillshare is super affordable,

less than 10 bucks a month,

and like I said earlier,

if you're one of the first 500 people

to use that link in the description below to sign up,

you're also gonna get a two month,

unlimited free trial of their service.

Big thanks to Skillshare for sponsoring this video

and being a big supporter of my channel.

And as always guys, thank you so much for watching.

If you enjoyed this video,

hit that like button,

get subscribed for new videos every single week

and maybe click right there

to get a free copy of my book

on how to earn better grades.

You can also check out one more video

on this channel right here,

and if you haven't checked out my podcast yet,

you might want to check it out right here,

especially because in a couple of days,

we have an entire episode coming out

all about how to improve your workspace.

You're gonna wanna keep your eyes peeled for that.

Thanks once again for listening,

and as always, I will see you in the next video.