Timeboxing: Elon Musk's Time Management Method Timeboxing: Elon Musks Zeitmanagement-Methode Χρονοδιάγραμμα: Elon Musk: Η μέθοδος διαχείρισης χρόνου του Elon Musk Timeboxing: El método de gestión del tiempo de Elon Musk Le Timeboxing : La méthode de gestion du temps d'Elon Musk タイムボクシングイーロン・マスクの時間管理法 Timeboxing: O método de gestão do tempo de Elon Musk Таймбоксинг: Метод управління часом Ілона Маска 时间盒：埃隆·马斯克的时间管理方法

It is no secret that Elon Musk has Não é segredo que Elon Musk tem

an insane work schedule working more than um horário de trabalho insano, trabalhando mais de

double the hours of the average full-time worker. o dobro das horas de um trabalhador médio a tempo inteiro.

- And you know now I'm kinda in the 80 to 90, - E sabes que agora estou mais ou menos entre os 80 e os 90, - А теперь вы знаете, что я вроде как в 80-90,

which is more manageable que é mais fácil de gerir

but you know that if you divide that by two it's only like mas sabes que se dividires isso por dois, é apenas como

you know maybe 45 hours per company which is not much talvez 45 horas por empresa, o que não é muito вы знаете, может быть, 45 часов на компанию, что немного

if your world has a lot of things going on. 많은 일이 벌어지고 있다면 말이죠. se o teu mundo tem muitas coisas a acontecer.

- [Interviewer] You're like a slacker. - [Entrevistador] És como um preguiçoso.

- (laughs) Yeah. - (risos) Sim.

- And that time is split between many different projects, - E esse tempo é dividido entre muitos projectos diferentes,

most of it goes to his main companies Tesla, and Space X. A maior parte do dinheiro vai para as suas principais empresas, a Tesla e a Space X.

But he also spends time on things like The Boring Company, Mas também passa tempo em coisas como The Boring Company,

and open AI and of course making flamethrowers. e IA aberta e, claro, fazer lança-chamas.

Add to that the fact that Para além disso, o facto de

according to Ashlee Vance's biography on him, de acordo com a biografia de Ashlee Vance sobre ele,

he spends four days a week with his five children. passa quatro dias por semana com os seus cinco filhos.

And you've got what his possibly one of the busiest E tem o que é possivelmente um dos mais movimentados

and most hectic daily schedules of anybody on this planet. e mais agitados horários diários de qualquer pessoa neste planeta.

Now in contrast to the video that I did about Ben Franklin Agora, em contraste com o vídeo que fiz sobre Ben Franklin

just a few months ago with Elon Musk we don't have a source há apenas alguns meses com Elon Musk, não temos uma fonte

that gives us a super granular look at his daily schedule que nos dá uma visão super granular do seu horário diário

other than a few tidbits that he's revealed in interviews para além de alguns pormenores que revelou em entrevistas

such as the fact that he spends about 80% of his time on como o facto de passar cerca de 80% do seu tempo em

design and engineering despite what most people might think. conceção e engenharia, apesar do que a maioria das pessoas possa pensar.

- I think most people think I must spend - Acho que a maioria das pessoas pensa que tenho de gastar

a lot of time with media or on business-y things muito tempo com os meios de comunicação social ou em actividades profissionais

but almost all of my time- like 80% of it mas quase todo o meu tempo- como 80% dele

is spent on engineering and design. é gasto em engenharia e conceção.

- But what we do know about is the method that - Mas o que sabemos é sobre o método que

he uses to keep his schedule organized que utiliza para manter a sua agenda organizada

and to plan out his day. e para planear o seu dia.

Musk actually plans out his day in five minute increments, De facto, Musk planeia o seu dia em incrementos de cinco minutos,

and has everything pre-planned in advance. e tem tudo planeado com antecedência.

This is a technique called time boxing, Trata-se de uma técnica chamada time boxing,

and it's actually used by lots of other people e é efetivamente utilizado por muitas outras pessoas

including Bill Gates and Cal Newport. incluindo Bill Gates e Cal Newport.

Though Cal calls it time blocking. Embora o Cal lhe chame bloqueio de tempo.

Essentially time boxing or time blocking Essencialmente, o tempo de boxe ou o bloqueio do tempo

if you want to call it that or heck: time bloxing, se lhe quisermos chamar isso ou, melhor ainda, bloqueios de tempo,

I'm not gonna stop ya, Não te vou impedir,

is the practice of setting fixed amount of time é a prática de estabelecer um período de tempo fixo

for each task that you have to do para cada tarefa que tem de fazer

and integrating those blocks of time e integrar esses blocos de tempo

into your daily schedule. na sua agenda diária.

I use this technique a lot with my own work Utilizo muito esta técnica nos meus próprios trabalhos

and because people like Musk, Bill Gates, and Cal Newport, e porque pessoas como Musk, Bill Gates e Cal Newport,

and many others find it so useful, e muitos outros acham-no muito útil,

today I wanted to break down exactly Hoje queria explicar exatamente

how you can use time boxing

most effectively in your own work. mais eficazmente no seu próprio trabalho.

So let's start with the obvious question, Comecemos então pela pergunta óbvia,

why use this technique? porquê utilizar esta técnica?

Why time box your schedule? Porquê encaixar o seu horário?

And I know there's going to be critics of this technique E sei que vai haver críticos desta técnica

right off the bat who are going to say logo à partida, quem é que vai dizer

scheduling your entire day in advance programar o seu dia inteiro com antecedência

basically makes you a robot, dude, basicamente faz de ti um robô, meu,

why would you wanna do that? Porque é que quereria fazer isso?

And I gotta say, number one, you humans- I mean we humans E tenho de dizer que, em primeiro lugar, vocês humanos - quero dizer, nós humanos

really give robots a bad rap sometimes but number two this por vezes, os robots são mal vistos, mas o segundo é

is kinda looking at it from the wrong perspective. está a olhar para isto da perspetiva errada.

Yes, scheduling your day in advance does mean that you're Sim, programar o seu dia com antecedência significa que está a

gonna be adhering to a predetermined plan 미리 정해진 계획을 준수할 것입니다. vai estar a aderir a um plano pré-determinado

and that you're gonna have less unstructured free time e que vai ter menos tempo livre não estruturado

but as you might know, mas como deves saber,

unstructured free time can sometimes be bad thing. o tempo livre não estruturado pode, por vezes, ser uma coisa má.

As Parkinson's Law states, Como diz a Lei de Parkinson,

work tends to expand to fill the time allotted for it. 업무는 할당된 시간을 채우기 위해 확장되는 경향이 있습니다. o trabalho tende a expandir-se para preencher o tempo que lhe é atribuído.

So essentially time boxing creates a useful limitation Assim, essencialmente, o time boxing cria uma limitação útil

that can actually make you more productive. que o podem tornar mais produtivo.

First and foremost it takes a lot of the choice Antes de mais, é preciso ter muita escolha

out of the moment of what you're gonna work on because fora do momento em que se vai trabalhar porque

you are adhering to a plan so you spend less time figuring está a aderir a um plano, pelo que passa menos tempo a pensar

out what you're gonna do in the first place para saber o que se vai fazer em primeiro lugar

and number two because you have a limited amount of time e segundo, porque tem um tempo limitado

you aren't going to waste it. não o vai desperdiçar.

You're gonna be focusing a lot more intently. Vai concentrar-se muito mais intensamente.

And in the case of people like Musk and Bill Gates, E no caso de pessoas como Musk e Bill Gates,

they probably need to use this technique. provavelmente precisam de utilizar esta técnica.

They've got so many commitments, Eles têm tantos compromissos,

so many balls in the air, 공이 너무 많아서요, tantas bolas no ar,

that without pre-planning their schedule, isso sem planear previamente o seu horário,

and keeping it really really organized, e mantê-lo realmente organizado,

things are bound to slip through the cracks. 균열을 통해 물건이 미끄러 져 들어갑니다. há coisas que escapam.

Okay so if I've got you convinced lets talk about Muito bem, se já te convenci, vamos falar sobre

how to use time boxing and the simplest way to do it como utilizar o time boxing e a forma mais simples de o fazer

is the way that I like to do it when I write out é a forma como gosto de o fazer quando escrevo

my daily plan either on my white board o meu plano diário no meu quadro branco

or on a piece of notebook paper ou numa folha de papel de bloco de notas

and I just estimate the amount of time e eu apenas estimo a quantidade de tempo

each task is going to take so I don't actually put it cada tarefa vai demorar, por isso não a coloco de facto

on a calendar and give it start and stop times of the day. num calendário e dar-lhe as horas de início e de fim do dia.

I just say this is going to take me twenty minutes Só digo que isto vai levar-me vinte minutos

and then I'm going to move on to the next thing. e depois vou passar para a próxima coisa.

If you're somebody like me who doesn't have Se é alguém como eu que não tem

a whole lot of scheduled fixed commitments that start uma série de compromissos fixos programados que começam

and stop at specific times then that can work e parar em alturas específicas, isso pode funcionar

really really well and it might also work if muito bem e também pode funcionar se

you're in school or you're an employee está a estudar ou é trabalhador por conta de outrem

and you have like specific block of time when e tem um bloco de tempo específico em que

you already know you're gonna be doing things já sabe que vai fazer coisas

and then you have like another block of time e depois temos outro bloco de tempo

that's kinda freed up. isso é um bocado libertador.

And if this method does work well for you, E se este método funcionar bem para si,

you don't have to do it on paper because não tem de o fazer no papel porque

there is an app called 30/30 on the iPhone existe uma aplicação chamada 30/30 no iPhone

that I have used several times before. que já utilizei várias vezes.

Now I gotta say that I really don't like Agora tenho de dizer que não gosto mesmo nada de

the design of this app. a conceção desta aplicação.

the font they chose in this app is kinda terrible, o tipo de letra que escolheram para esta aplicação é terrível,

but it is one of the few apps that lets you set mas é uma das poucas aplicações que permite definir

a specific time you're going to work on a task uma hora específica em que vai trabalhar numa tarefa

and then kinda like build a little itinerary e depois construir um pequeno itinerário

of timed tasks that you can then go through de tarefas cronometradas que podem ser executadas

and I used to use this a lot in college e eu costumava usar muito isto na faculdade

when I had a lot of homework assignments to get through. quando tinha muitos trabalhos de casa para fazer.

Now if you are on Android I don't believe 30/30 Agora, se estiveres no Android, não acredito em 30/30

is on the Android platform está na plataforma Android

but there is an app out there called Do Now. mas existe uma aplicação chamada Do Now.

It seems to have a similar function. Parece ter uma função semelhante.

Now if you are the kinda person that has a schedule Agora, se fores o tipo de pessoa que tem um horário

with lots of predetermined commitments already já com muitos compromissos pré-determinados

and have gaps in between them or you just wanna have e ter intervalos entre elas ou apenas quer ter

more structure in your life then you actually mais estrutura na sua vida do que realmente

might find it useful to use a calendar for your timeboxing. poderá ser útil utilizar um calendário para a marcação do tempo.

To set specific start and stop times for your tasks. Para definir horas de início e de fim específicas para as suas tarefas.

This is the way that Cal Newport says he does it Esta é a forma como Cal Newport diz que o faz

in his blog post on the subject. no seu blogue sobre o assunto.

And you're a student that has a lot of little gaps

of time in between classes,

I think this is the way to go for you.

Either way if you're going to use this technique

successfully then the number one thing you're gonna need

to learn how to do is properly estimate how long tasks

are going to take you to complete

and the bad news is that you and me both are human beings.

We both like ingesting organic matter,

we both like using our respiratory systems

to convert oxygen into carbon dioxide

and we are both naturally bad at estimating

how long things are going to take.

Did I mention I'm not a robot?

We're all susceptible to what's called the planning falacy

which describes how human beings tend to

make over optimistic predictions for how long things

are going to take.

Now there's actually some research done at

the University of Waterloo in Canada on this phenomenon.

Students were asked to make two different

types of time predictions.

One was a best case scenario prediction where

literally everything went right

and the other one was for the average case scenario,

your average every day run of the mill experience

and the researchers found that predictions for both types

of scenarios were virtually identical

which showed them that human beings tend to picture

the best case scenario where literally nothing goes wrong

when they're trying to predict what's gonna happen

in an average everyday case.

So even though you know in the back of your head that

when you try to get to work on an average day

there's traffic or somebody's driving in front of you

really slow on their phone,

there's a grandma in front of you.

When you predict how long it's going to take to work,

you picture the scenario where there's barely any traffic

at all and everything is just perfect.

And this cognitive bug is not very congruent

with the successful time boxing because if you tend

to make super over optimistic predictions for how long

each task is going to take then you are going to end up

getting less than half of what you plan

to get done actually done.

So one way to get better at estimating

how long your tasks are actually going to take

is to track your time.

The app that I personally use for this is called Toggle.

Which is available both on computers and mobile devices,

and essentially you just tell it what you're going to do,

you can give it a tag if you want

and then you start it and stop it once you're done.

I found that if you track your time with an app like this

then over time you start to get a record of how long things

actually take and you can start to see what the discrepancy

is between your original estimations and the actual data.

From there you can sorta start calibrating your brain

and make better estimations.

Also when you're sitting down to plan your day

and you're estimating how long it's going to take,

it's gonna be really helpful if you split

your bigger tasks into smaller sub-tasks.

Not only will this make your task list more action oriented

and clear but it's also going to help you with

your estimations because it is always easier to estimate

how long a small well defined task is going to take.

Alright so now we have to deal with what is possibly

the most legitimate objection to time boxing which is,

how do you deal with interruptions?

How do you deal with things that you couldn't plan for,

- [Tom] or things that just pop up and interrupt your work?

- Tom, the secret service wants you again.

- (sighs) Again?

- Well as Dwight D. Eisenhower once said

"planning is everything, plans are nothing."

So when your plans get interrupted, revise that plan.

Cal Newport's time blocking blog post actually provides

a great example of how to do this.

He splits his notebook paper into columns

and uses the first column as his original plan.

Then if plans change or if something gets interrupted

during the course of the day he just revises the plan

in the next column and then continues on from there.

He also advises designating certain blocks of time

as what he calls reactionary time.

Blocks of time that are literally setup for dealing

with those things that come up during the course of

the day that you didn't plan for.

Now sometimes things are going to pop up that you have to

deal with right now and they might be in a time block

that was planned for something else

and in those cases you're going to have to roll with 이런 경우에는

the punches but if something comes up that you can 펀치를 날릴 수 있지만, 무언가가 떠오르면

deal with later then a reactionary time block

is the perfect time to take care of it.

One thing that I would add here is don't be discouraged

if you're unable to follow your plan to the letter.

Life is inherently unpredictable sometimes

but that doesn't mean that planning out your day

is a flawed tactic.

No tactic works 100% of the time.

Just do your best to adapt and then at the end of the day

analyze your plan and see if what interrupted it

was something that you need to account for in the future

or if it was just a one time thing.

And that brings me to my last but most crucial piece

of advice for using this technique effectively.

Avoid the temptation to over schedule your day.

Yes, Elon Musk is putting in 80-90 hour work weeks,

juggling a zillion things at once

but number one that dude is a monster

and number two if you have difficult work on your plate

that requires a lot of intense concentration and creativity

sometimes that's all you can do in a given day.

Don't try to squeeze work like that into

a tiny sliver of time in a day 하루 중 아주 짧은 시간입니다.

that's already taken up with errands and admin work. 이미 심부름과 관리 업무로 가득 차 있는 시간입니다.

As the authors of the book

The Four Disciplines of Execution pointed out

the more you try to do the less you actually accomplish.

So take advantage of the productivity benefits

that come from the limitations of time boxing

but give that difficult creative work the space it deserves

and save that mentally easier work

for a concentrated batch day.

And while we're talking about that more cognitively trivial

admin work if you do want to make that more efficient

then one thing you might want to try is Audible

which is the world's best place to download

and listen to audiobooks.

Audiobooks are a big part of my life

and they're a great way to be more efficient

with your time since you can listen to them while

you're at the gym or while you're commuting to school

or work or while you're cooking while you're doing laundry.

Basically any time you're doing something that

doesn't require a whole lot of attention in itself.

Audible has an unmatched library of audiobooks ranging from

the best sellers to lots of obscure titles so

you're gonna be able to find and listen to basically

anything that's on your reading list.

The membership comes with credit for one free audiobook

every single month and unused credits roll over

from month to month.

Also if you don't like a book you can exchange it

with no questions asked and if you do happen to cancel

all the audiobooks you've downloaded

are yours to keep forever.

So if this sounds good to you,

you can get a 30 day free trial of their service

along with a free audiobook download of your choosing

by heading over to Audible.com/Thomas

or by texting Thomas to 500-500 on your phone.

This month I'm gonna recommend

one of my absolute favorite books of all time

which is Bill Bryson's A Short History of Nearly Everything,

which I own in print and as an audiobook.

This is the book that really did the most to rekindle

my interest in science and I also expanded my appetite

for learning in different areas,

and beyond that motivational aspect this is really just

one of the best and most entertaining overviews

of science that I've ever come across

and I think that anyone who wants to be more well rounded

should definitely experience it.

So if you wanna start listening to that book or any other

audiobook of your choosing once again head on over to

Audible.com/Thomas or text Thomas to 500-500 on your phone

to start that free trial

and get your free audiobook download.

Big thanks to Audible for sponsoring this video

and helping to support this channel and as always guys

thank you so much for watching.

If you don't wanna miss future videos

definitely get subscribed right there

and you can also download a free copy of my book

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You might also want to check out our latest podcast episode

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something that you coffee addicts should probably learn

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Thanks for watching and I'll see you next week.